Liability Documents

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    RELEASE OF LIABILITY DOCUMENT 

    Important Information

    Rainbow Tree Therapies, LLC is committed to conducting its programs and activities in the safest manner possible and holds the safety of participants in the highest possible regard. Participants and parents registering their children in programs and activities must recognize, however, that there is an inherent risk of injury when choosing to participate. Rainbow Tree Therapies strives to reduce such risks and insists that all participants follow safety rules and instructions which have been designed to protect the participant’s safety.  PLEASE REVIEW ALL INFORMATION. 

    RELEASE OF LIABILITY FOR ALL SERVICES AT RAINBOW TREE

    I recognize and acknowledge that there are certain risks of physical injury to participants in the Rainbow Tree Therapies camp(s) and I agree to assume the full risk of any injuries, damages or loss regardless of severity which I or my minor child/ward may sustain as a result of participating in any and all activities connected with or associated with such program(s).

    I agree to waive and relinquish all claims I or my minor child/ward may have against Rainbow Tree Therapies and its therapies, agents, volunteers and employees as a result of participation in the program.

    I do hereby fully release and discharge Rainbow Tree Therapies and its therapists, volunteers and employees from any and all claims from injury, damage or loss with the activities of the program(s).

    I further agree to indemnify and hold harmless and defend Rainbow Tree Therapies and its therapists, agents, servants and employees from any and all claims resulting from injuries, damages, and losses sustained by me or my minor child arising out of, connected with, or in any way associated with the activities of the program(s).

    AUTHORIZATION FOR EMERGENCY MEDICAL TREATMENT

    Consent Plan

    In the event emergency medical aid/treatment is required due to illness or injury during the process of receiving services from, or while being on the property of, Rainbow Tree Therapies, and the above cannot be reached, I authorize staff at Rainbow Tree Therapies to:

    • Secure and retain medical treatment and transportation if needed.
    • Release patient records upon request to the authorized individual or agency involved in the medical emergency treatment.

    This authorization includes X-rays, surgery, hospitalization, medication, and any treatment procedure deemed “life saving” by the physician. This provision will only be invoked if the person(s) above is unable to be reached.

    Non-Consent Plan

    I do not give my consent for emergency medical treatment/aid in the case of illness or injury during the process of receiving services from, or while being the property of Rainbow Tree Therapies.

    PHOTO RELEASE

    I give consent to and authorize the use and reproduction by Rainbow Tree Therapies, LLC of any and all photographs and any other audiovisual materials taken of the child, child’s family, or guests while in treatment for use in promotional materials, Facebook photo postings, educational activities, exhibitions, or for any other use for the benefit of Rainbow Tree Therapies.

    I do not give consent for the use and reproduction by Rainbow Tree Therapies of any and all photographs and any other audiovisual materials taken of the child, child’s family, or guests while in treatment for use in promotional materials, educational activities, exhibitions, or for any other use for the benefit of Rainbow Tree Therapies. 

    RELEASE OF LIABILITY AND HOLD HARMLESS FOR
    THERAPEUTIC HORSEBACK RIDING & ANIMAL ASSISTED THERAPY  
    —WARNING—

    I ACKNOWLEDGE THAT THERE ARE INHERENT RISKS IN USING AND BEING AROUND CLOSE PROXIMITY TO HORSES AND OTHER THERAPY ANIMALS. THOSE RISKS INCLUDE BODILY INJURY AND DEATH. I UNDERSTAND THAT HORSES ARE UNPREDICTABLE AND CAPABLE OF SUDDEN, UNEXPECTED, AND POTENTIALLY DANGEROUS MOVEMENTS DESPITE THEIR PRIOR HISTORY. I FURTHER UNDERSTAND THAT HORSES ARE EASILY FRIGHTENED BY SOUND, SUDDEN MOVEMENT, UNFAMILIAR OBJECTS, SMELLS, PERSONS, OR OTHER ANIMALS AND THAT THEY MAY RUN, BITE, BUCK, OR KICK. I UNDERSTAND THAT HORSES MAY ALSO ENCOUNTER NATURAL HAZARDS, SUCH AS SURFACE OR SUBSURFACE CONDITIONS AND MAY REACT UNPREDICTABLY AND THAT THEY MAY EVEN COLLIDE WITH OTHER OBJECTS, PERSONS, OR ANIMALS. I UNDERSTAND THAT RIDERS CAN ALSO FALL OFF OF HORSES AND INJURE THEMSELVES. I ALSO UNDERSTAND THE SAME INHERENT RISKS WITH ANY THERAPY ANIMALS UTILIZED AT RAINBOW TREE CAMPS. 

    I am under full awareness that Rainbow Tree Therapies, LLC and any horse handlers and their staff will be providing a therapeutic horse riding opportunity for my child while attending camp. I also understand that other therapy animals may be present.  I represent that I have the legal authority to enter into this release on behalf of the minor child or children. In permission granted for my child to attend Rainbow Tree Therapies, LLC Summer Camps, I voluntarily agree to the terms of this RELEASE OF LIABILITY AND HOLD HARMLESS. I hereby represent that I give permission for my child to ride upon and be in close proximity to horses and their environment.

    I agree to personally assume the risks associated with my child’s participation in therapeutic horseback riding at Rainbow Tree Therapies, LLC. Therefore, I hereby release, waive, and forever discharge Rainbow Tree Therapies, LLC and any horse handlers, their owners, employees, agents, officers, and volunteers from any and every claim, demand, action, or right of action, of whatever kind or nature, either in law or in equity, arising from or by reason of any bodily injury or personal injuries known or unknown, death, or property damage resulting during my presence at Rainbow Tree Therapies, LLC, whether or not such injury, property damage, or death is caused by negligence. I assume full responsibility for the risk of bodily injury, death, or property damage, during my presence at Rainbow Tree Therapies, LLC and hold Rainbow Tree Therapies, LLC and its owners, employees, agents, and volunteers harmless for any liability therefore.

    This release is an ongoing and remains in effect until I have revoked it in writing. I HAVE READ THIS DOCUMENT. I UNDERSTAND IT IS AN AGREEMENT AND PROMISE NOT TO SUE AND A RELEASE AND INDEMNITY FOR ALL CLAIMS. I ACKNOWLEDGE AND AFFIRM THAT I HAVE CAREFULLY READ THE CONTENTS OF THIS RELEASE, FULLY UNDERSTAND ITS MEANING, AND SIGN THIS RELEASE VOLUNTARILY.

    SUPERVISION & STAFF RATIOS

    • We maintain a maximum ratio of 3 children to 1 adult to provide attentive support while encouraging independence and group participation.
    • Staff are trained in trauma-informed practices, child development, and occupational therapy–informed approaches to support emotional regulation, sensory needs, and social participation.
    • Campers remain within designated camp boundaries and under staff supervision at all times during all activities, including outdoor exploration.
    • While we have ample staff and small groups, we are not able to provide one-to-one supervision. Children must be able to participate safely within a group environment without continuous individual attention for safety concerns such as fleeing or elopement.

    Wandering & Boundary Safety

    • Clear physical boundaries are established at the beginning of each session, and staff review these boundaries with all campers.
    • Campers are expected to stay within boundaries and remain with the group unless directed otherwise by staff.
    • If a child begins to move beyond the designated boundaries, staff will provide immediate redirection, offer co-regulation support, and adjust activities or positioning to maintain safety.
    • Children demonstrating repeated attempts to leave boundaries or significant safety concerns may require parent contact and early pick-up for that session.

    OVERVIEW ~ CAMPER SAFETY, SUPERVISION & FIT

    Rainbow Tree Therapeutic Nature Camps are designed to provide safe, supportive, and enriching nature-based experiences for children in a small group, therapeutic environment. Safety is our top priority, and the following outlines our supervision, boundary, and camper fit policies.

    Rainbow Tree Therapeutic Nature Camps are best suited for children who:

    • Can remain within established camp boundaries with group support
    • Can participate safely with a 3:1 child-to-adult ratio
    • Follow basic safety directions with support and verbal cues
    • Manage typical group transitions and routines with extra time if needed
    • Benefit from nature-based, sensory-rich, therapeutic activities

    Children who require continuous one-to-one supervision due to safety or regulation concerns may not be appropriate for the program. Families are encouraged to share relevant information about their child’s needs, triggers, and regulation strategies to help staff prepare for a safe and supportive experience.

    Our goal is to provide a safe and enriching environment where children can develop independence, social-emotional skills, confidence, and a deeper connection with the natural world.

    CHALLENGING BEHAVIOR PLAN

    The intention of all staff of Rainbow Tree Therapies is that each camper has an amazing experience at camp.   However, there are extremely rare occasions where the camper may have difficulty acclimating to the camp environment. In the event that your child’s behavior significantly impacts his own safety or the safety of others in a harmful way, the following plan will occur. The below plan is to ensure that all campers have a safe and meaningful experience. Behaviors such as aggression toward others or self, destruction of camp, fleeing the camp area, or repeated verbal disrespect cannot be tolerated at camp.

    1. On the first observation of an unsafe behavior, the staff will inform the parents as soon as is conveniently possible.
    2. On the second observation of an unsafe behavior, the parents will be called immediately and will be asked to come pick up their child as soon as possible.
    3. After you have picked up your child, a phone conversation will take place with Lisa Haverly as to the appropriate return of your child to camp.

    CANCELLATION POLICY

    We understand that plans can change. Because camp staffing, supplies, and preparation are arranged in advance, the following cancellation policy helps ensure that we can plan effectively for all campers.

    • Cancellations made more than 2 weeks before the camp start date:
      A full refund will be provided.
    • Cancellations made 1–2 weeks before the camp start date:
      A 50% refund will be provided.
    • Cancellations made the weekend before camp begins, on the first day of camp, or after camp has started:
      No refund will be issued. 

    ILLNESS POLICY

    To help keep all campers healthy and ensure a positive camp experience for everyone, children should stay home if they are not feeling well.

    A child should not attend camp if they:

    • Have a fever
    • Are experiencing vomiting or diarrhea
    • Have symptoms of a contagious illness

    Children who have had a fever may return to camp after being fever-free for at least 24 hours without the use of fever-reducing medication.

    If a child becomes ill during camp, parents or caregivers will be contacted and asked to pick up their child as soon as possible.

    We appreciate your partnership in helping maintain a healthy and supportive environment for all campers. 

     WEATHER POLICY 

    Rainbow Tree camps take place outdoors in a variety of weather conditions as connecting with nature across the seasons is an important part of the program. Safety remains our top priority.

    Weather-Related Cancellations

    Camp may be cancelled if:

    • Local schools close due to severe weather
    • A Severe Thunderstorm Warning is issued
    • Weather forecasts indicate a significant likelihood of tornado activity
    • Travel conditions are unsafe

    Families are encouraged to prioritize safety when making travel decisions.

    ***Weather-related cancellations are not eligible for reimbursement.

    Severe Weather During Camp

    If severe weather develops while campers are on site, children will move to the basement of the home on the property, which serves as the designated severe weather shelter. Campers and staff will gather in an interior space away from windows (such as a hallway or bathroom) until the weather threat has passed.

    Seasonal Weather Adjustments

    Winter:
    If the actual temperature falls below 10°F, outdoor time will be shortened and balanced with time in our heated indoor space.
    If windchill temperatures fall within the dangerous category, campers will remain indoors for the session.

    Summer:
    During periods of extreme heat:

    • Campers should bring a water bottle each day
    • Activities will move to shaded areas when possible
    • Campers will have access to a cooled indoor space when needed